BUSINESS HIVE 2020 - Terms and Conditions

PARTICIPATION AGREEMENT

The organization Management Group, referred to as the organizer, is presenting Business Hive 2020, in continuation called Business Hive, in collaboration with participating companies, referred to as Case Providers. Business Hive is regulated by rules following bellow.

1. Upon arrival, the participants are divided into groups and presented business cases by Case Providers.

2. Business Hive is looking for an innovative and demonstrative solution that is in accordance with the business case presented by Case Providers. Solutions must meet the following criteria:
• The solution must be in English.
• Each team can contribute only one solution. Incomplete solutions may be disqualified.
• The form in which the solution must be handed in is determined by the Case Provider. The solution must be presented to the expert committee of the Case Provider.
The organizer reserves the right to disqualify any solution, which is not in order with the set rules of Business Hive.

3. The winning team is determined by the Case Provider’s expert committee. The organizer can extend the Case Provider’s decision-making time. The decision of the committee is definite. The winning team will receive the prize in total value of 1000,00 EUR.

4. The participant guarantees and assures that their final solution is their own work and it does not break any property or intellectual rights of the third party, including, without any limitations, patents, trademarks and protected intellectual property of third parties.

5. All moral rights of the solution stay in possession of the participant. The participant agrees to transfer all material copyright, ownership rights and parts of the participant’s solution to the Case Provider, with permanent, exclusive and territorially unlimited access to all material authorship rights for reproduction, distribution, lease and transferring of acquired rights to third parties, copyrights, rights of editing, public display, public use, publishing and use, in part or as whole, each solution in whichever way possible without additional compensations during and after Business Hive. Every participant confirms and agrees that Case Providers, other participants or third parties can develop or order the works that are similar to the solution of the participant or their team or can develop similar work in the future. Every participant renounces any claims regarding the similarities of the solution of their solution or the solution of their team.

6. The organizer and the Case Providers are not taking responsibility for any loss or damage which might happen directly or indirectly because of participation in Business Hive, or because of use or acceptance of any prize or because of inability to accept or use the prize. Furthermore, the organizer and the partners are not taking any responsibility for: (1) technical breakdowns, including breakdown of any mobile phone, computer, network, hardware or software; (2) inaccessibility of any service; (3) electronic or human mistakes that may occur in the administration of Business Hive; or (4) any injuries or damages to a person or property, including your computer which is directly or indirectly, partially or wholly caused because of participation in Business Hive.

7. You agree that the organizer and the Case Providers are not held responsible for damages, injuries, damage claims, reasons for legal proceedings, responsibility or loss, known or unknown, absolute or conditional, in present or future that arises because of or in connection with: (1) your failure to comply with the rules of Business Hive; (2) false claims that you gave in accordance to the rules of Business Hive rules; or (3) your participation in Business Hive.

8. The organizer is reserving the right to cancel, change or postpone the event Business Hive, partially or fully, by their own judgement in case of fraud, technical or other difficulties or in case of endangered integrity of Business Hive, without being responsible to participants. In case of higher force, e. g. epidemics, the registration fee will be reimbursed. The organizer is reserving the right to disqualify any participant who violates the rules of Business Hive or cheats, threatens or harasses other teams, members of the team, organizational staff or the representatives of the partners.

9. Due to sensitive information about past and current event Business Hive, you agree that you were not a member or recruit in the last two years or a current member or recruit of Združenje Management Group, Kardeljeva ploščad 17. Past and current members or recruits of this organization cannot participate as a participant on the competition Business Hive 2020.

10. In order to provide a professional and effective service, we need to keep a record of personal information. This is all information gathered on your application form, such as your first and second name, phone number, email, faculty and year of study. All personal information is treated as private and confidential by the organizer and Case Providers. It is recorded in a database and/or in a paper file. You have the right to see any information that we hold about you. We may compile statistical information for monitoring purposes, but this will never include references to a particular individual. There may be times when the organizer might need to discuss some of your personal details with Case Providers. We will share your personal information with Case Providers in order to help them connect with you in case they will be interested in further collaboration with you after Business Hive 2020. I have read and understood the information above, and I give my consent for the organizer to hold personal information about me, and for organizer to share information with Case Providers where it is necessary.

11. If any part of this participation contract is deemed illegal or unenforceable, that does not affect the validity, legitimacy and the ability to enforce other parts of this contract. This contract is under the legislation of Republic of Slovenia and is subdued to exclusive authority of the courts of Slovenia.

SPECIAL CIRCUMSTANCES

Management Group holds the right to terminate the contract in whole or in part if, before or during the implementation of the program, exceptional circumstances arise that could not have been expected, removed or avoided, and for Management Group these circumstances constitute a valid reason for not fulfilling the contract. If they existed at the time of the conclusion of the contract.

Management Group cannot accept responsibility for changes to the program due to the occurrence of any force majeure during the course of the program. In such cases, it may provide participants with services in a modified form.

In the event that, due to extraordinary circumstances, which Management Group could not expect and avoid, Management Group reserves the right to change the date and time of competition or/and call-off the competition if necessary.

NONDISCLOSURE AGREEMENT

This Nondisclosure Agreement (the "Agreement") is entered into by and between ZDRUŽENJE MANAGEMENT GROUP with its principal offices at Kardeljeva ploščad 17, 1000 Ljubljana, ("Disclosing Party") and participant of Business Hive 2020 ("Receiving Party") for the purpose of preventing the unauthorized disclosure of Confidential Information as defined below. The parties agree to enter in a confidential relationship with respect to the disclosure of confidential information ("Confidential Information").

1. Definition of Confidential Information. For purposes of this Agreement," Confidential Information" shall include all information or material that has or could have commercial value or other utility. Therefore, all information and materials regarding business cases presented on Business Hive 2020 are a subject to confidentiality.

2. Exclusions from Confidential Information. Receiving Party's obligations under this Agreement do not extend to information that is: (a) publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party; (b) discovered or created by the Receiving Party before disclosure by Disclosing Party; (c) learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party's representatives; or (d) is disclosed by Receiving Party with Disclosing Party's prior written approval.

3. Obligations of Receiving Party. Receiving Party shall hold and maintain the Confidential Information in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential Information to employees, contractors and third parties as is reasonably required and shall require those persons to sign nondisclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without prior written approval of Disclosing Party, use for Receiving Party's own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential Information. Receiving Party shall return to Disclosing Party any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to Confidential Information immediately if Disclosing Party requests, it in writing.

4. Time Periods. The nondisclosure provisions of this Agreement shall survive the termination of this Agreement and Receiving Party's duty to hold Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as a trade secret or until Disclosing Party sends Receiving Party written notice releasing Receiving Party from this Agreement, whichever occurs first.

5. Relationships. Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venturer or employee of the other party for any purpose.

6. Severability. If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as best to affect the intent of the parties.

7. Integration. This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations and understandings. This Agreement may not be amended except in a writing signed by both parties.

8. Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights.

AUTHORISATION AND CONSENT TO USE PHOTOGRAPH AND VIDEO CONTENT

1. This Authorization and Consent to Use Photograph or Image is given by the participant of Business Hive 2020 (” participant ”) to the Združenje Management Group (“Management Group”) for use by the Management Group and/or Case Providers.

2. For purposes of this document, the term “Management Group” shall include, but not be limited to, the Združenje Management Group, its President, and all members of the Management Group.

3. As part of the Management Group or matters in connection therewith, photographs, film, videos or other types of medium may be taken or used. In connection therewith, the picture (either still or in action) of the participant may be taken.

4. Acknowledging the foregoing, the participant hereby gives consent and authorization to the Management Group and/or Case Providers for the use of photograph, picture or image (either still or in action) of the participant in any publication, website, commercial, or other medium for or on behalf of the Management Group, and waives and forever releases the Management Group from and against any and all claims, demands or causes of action arising out of, or associated with, the Management Group’s use of the photograph, picture or image.

5. The authorization and consent granted herein shall continue in full force and effect until a written revocation is executed and delivered to the Združenje Management Group, Kardeljeva ploščad 17, 1000 Ljubljana.

6. Before I agreed to this document, I was given the opportunity to read it. I was also given the opportunity to consult with any person, including an attorney, if I desired to do so. I have agreed to this document freely and voluntarily.

RULES FOR PRIZE MONEY ACHIEVED

1. These rules determinate the rightful claimants, conditions, procedure and payoff of one-time prize money that will be awarded to the natural person that will be declared as the “winner” of the case study's competition as a part of the Business Hive 2020 event, organized by Združenje Management Group at the Faculty of Economics in Ljubljana (Slovenia), held between 6th and 8th November 2020.

2. The right to claim the prize money belongs to the natural person (i.e. “beneficiary or rightful claimant”) that cumulatively fulfils the following conditions:
• is a natural person,
• will participate at the Business Hive 2020, an event organized by the Združenje Management Group at the Faculty of Economics in Ljubljana (Slovenia), between 6th and 8th November 2020,
• will register at register desk on November 6, 2020 at the beginning of the event,
• will be at the final presentation on November 8, 2020, where he/she will help to represent his/her team's solution for the case challenge given to his/her team, and
• will be a member of a team that is chosen as the “winning team” by a Company (i.e. “Case provider”) on 8th November 2020.

3. The prize money is monetary and amounts to EUR 1000 (gross amount before taxation). It will be awarded to the winning team (or “winning group”) on the Business Hive 2020 event. The prize money of EUR 1000 will be shared proportionally among prize winners, i.e. natural persons that will compose the winning team. (For example, if there are 4 persons in a winning team, each of the members receives EUR 250.00 EUR. The calculation is the following EUR 1000 / 4 persons. The amount of EUR 250.00 represents a gross amount before taxation.)

4. The procedure established for awarding the prize money on Business Hive 2020 event is managed by the organizers of this event i.e. by legal members of the Združenje Management Group association. The winning team, composed of natural persons, receiving the prize money (“prize winners”), will be chosen solely by the representatives of the Case Provider’s expert committee, which will provide a case study for the participants of Business Hive 2020. This means that there are four winning teams that receive the prize money. For each case challenge the first prize winning team will be awarded with a cash prize (i.e. “prize money”) of EUR 1000 (gross amount before taxation).

5. The prize money defined in the Article 3 of the Rules for Prize Money Achieved on the Business Hive 2020 event is determined in gross amount and is paid out directly to the natural persons, composing a winning team. The prize money of EUR 1000 will be paid out proportionately to the number of people in a winning team.

6. The prize money will be transferred to the bank accounts of the “winners”, i.e. on a bank account of a natural and not a legal person, in a net amount. The net amount is a gross amount minus personal income tax paid. The personal income tax on the prize money will be paid by Združenje Management Group directly to the Slovenian Tax Authorities (FURS) in accordance with the Slovenian Personal Income Tax Act (PIT-2). The tax will be paid before the prize money is transferred to the winner's bank account.

7. The natural person that has the right to receive the prize money needs to fill in a special form, which they will then receive on November 8th, 2020 from the organizers via email. They will give the necessary and correct data about their bank account on which they want to receive the prize money.

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STATEMENT ON AGREEING WITH RULES ON PRIZE MONEY ACHIEVED ON THE BUSINESS HIVE 2020
This clause clarifies that by participating in Business Hive 2020 you are entering into a legally binding agreement with us and you agree to comply with these Terms and Conditions. I confirm that I have read the terms & conditions written above and that I agree with the articles 1-7 defined in the Rules For Prize Money Achieved On The Business Hive 2020 event.

GDPR

Use of personal data: By applying for Business Hive 2020, you agree to process your data in accordance with the following content. Personal data relates to an individual who applied to Business Hive 2020 with personal data; name and surname, phone number, e-mail address, faculty and year of study information. We collect your data on our website by applying to Business Hive.

We collect and use your personal data for the following purposes:
• All data are used to process your application and to support administrative and legal purposes.
• First and second name is used to identify the person to whom the invoice for the ticket fee is going to be issued. Paid invoice is also used as a ticket for the event. Tickets are tied to the fixed person to whom the invoice had been issued, they cannot be given to another individual.
• First and second name is going to be used also on the participation badges, on the list where participants can see the members of the teams on the event and the recommendation letter.
• Phone number and email are going to be used to communicate with you: to send you the invoice, reminders and notifications.
• Faculty and year of study are going to be used for analytical purposes, research, for quality improvements, for service developments, to improve the performance of the website, to measure the success.

To your personal data, you provided by applying for Business Hive, the companies (case providers) will also have access.
All data is going to be saved and code protected, it can be accessed only by current members of Združenje Management Group or Case providers. Data is going to be saved for five years from the end of the event (till 8 November 2025).

The legal basis of data processing activities indicated above are based on your consent, and commencing from 25 May 2018 of the General Data Protection Regulation (Regulation No. 2016/679 of the European Parliament and of the Council) ("GDPR").

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Terms and Conditions
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